How to set up payroll direct deposit in QuickBooks?

 



Setting up Payroll Direct Deposit in QuickBooks requires a few steps, including verifying your company and bank information. Follow these steps based on your QuickBooks version:


For QuickBooks Desktop

Step 1: Sign Up for Direct Deposit

  1. Open QuickBooks Desktop and go to Employees > My Payroll Service > Activate Direct Deposit.
  2. Enter your Company Information (EIN, business name, and address).
  3. Provide your Principal Officer's details (name, date of birth, SSN, etc.).

Step 2: Enter Bank Account Information

  1. Choose Use Direct Deposit for Employees.
  2. Enter your bank account (checking account details).
  3. Select Instant Bank Verification (if supported) or enter micro-deposits (may take 2 business days).

Step 3: Set Up Direct Deposit for Employees

  1. Go to Employees > Employee Center.
  2. Select an employee and click Payroll Info.
  3. Click Direct Deposit, then choose:
    • Use Direct Deposit for this employee
    • Enter their bank details (account number, routing number, and account type).
  4. Save and repeat for other employees.

Step 4: Send Payroll via Direct Deposit

  1. When running payroll, select Direct Deposit as the payment method.
  2. Submit payroll at least 2 business days before payday.


For QuickBooks Online

Step 1: Sign Up for Direct Deposit

  1. Go to Settings ⚙️ > Payroll Settings.
  2. Click Direct Deposit and enter your business bank account details.
  3. Verify the account via instant verification or micro-deposits.

Step 2: Set Up Employee Direct Deposit

  1. Go to Payroll > Employees.
  2. Select an employee and click Edit.
  3. Under How do you want to pay this employee?, select Direct Deposit.
  4. Enter their bank details, then Save.

Step 3: Process Payroll with Direct Deposit

  1. Go to Run Payroll, enter employee hours/salary.
  2. Select Direct Deposit as the payment method.
  3. Submit payroll before the direct deposit deadline.


Additional Notes

✅ Processing time: Submit payroll by 5 PM PT, 2 banking days before payday.
✅ Cost: Direct deposit is included with most QuickBooks Payroll plans, but some versions may charge a fee.
✅ Verification: Your bank account and employees must be verified before the first deposit is processed.

Let me know if you need help with any step! Call our QuickBooks support team at １－８７７－５９３－７８８５for immediate assistance. you can reach QuickBooks support at 1-877-593-7885 for further assistance and troubleshooting tailored to your specific situation. For expert help, contact QuickBooks support at 1-877-593-7885.

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